Focus on Practice-Management Software

The programs you need to smooth your patients’ path from check-in to payment

Oasys Practice

Oasys Practice, Alpharetta, Ga, introduces a module that allows orthodontists who are practicing with pediatric dentists to manage both disciplines with one practice management system. The software includes charting, scheduling, financials, imaging, letter writing, automated patient check-in and check-out, lighting, insurance, and a reporting system. The system integrates with most digital x-ray systems, automated credit card systems, telephone systems, and 3D cone beam systems. A document storage system allows the practice to be paperless. The system is built on Microsoft’s SQL Server database and is written on the latest Microsoft .NET platform. Workstations also can operate on any dual core Mac with the proper emulation software.

Oasys Practice LLC
(800) 528-2978


PracticeWorks Inc, Atlanta, introduces its Kodak Orthotrac practice-management software, which, according to the company, allows a practice to run smoothly and efficiently so that you can care for your patients. Orthotrac features comprehensive tools that help team members track important patient and practice information electronically. The program also includes intuitive screens and automated features that make it easy for your staff to use.

PracticeWorks Inc
(770) 226-3561

ICE Dental Systems

ICE Dental Systems (ICE), Calgary, Alberta, Canada, offers an Internet-based office solution. Built by the global dental community, the integrated system offers all the critical elements that are involved in enhancing patient care, managing and mitigating liability, and running a busy dental practice. ICE features image management and manipulation, patient education, a collaboration system, and integrated scheduling and charting. With personalized patient health forms and health history records, the dentist’s brand is visible throughout the system. Patients can access all their information online free of charge. All the information is securely encrypted and stored with HIPAA compliancy.

ICE Dental Systems
(866) 721-0487

Dolphin Imaging and Management Solutions

Dolphin Imaging and Management Solutions, Chatsworth, Calif, introduces its Roncone Modules, an optional software suite designed around the Dolphin Management system and in collaboration with Ron Roncone, DDS. According to the company, the Roncone Modules integrate seamlessly with Dolphin Management to optimize the daily workflow of an orthodontic practice. The programs conform to Roncone’s practice-management techniques, which have been proven successful in his own practice. Some of the features include practice monitor, doctor-time scheduling, procedure timings report, diagnostic questionnaires, case presentation using Microsoft PowerPoint, check lists, and chairside treatment card templates for temporomandibular disorders. The Roncone Modules are backed by Dolphin’s around-the-clock technical support and integrate with existing systems.

Dolphin Imaging and Management Solutions
(800) 548-7241

Ortho II

Ortho II, Ames, Iowa, offers ViewPoint, a practice-management software system that features imaging settings, appointment reminders, in-office messaging, ceph tracing and analysis, credit-card processing, PIN debit, automatic bank draft (ACH) acceptance, paperless document management, fingerprint recognition, an employee time clock, and a tooth chart. Each system includes training and software support. Ortho II also offers custom equipment configuration and installation.

Ortho II
(800) 346-4504


PerfectByte, Port Orange, Fla, introduces its Graphical Orthodontic Charting, which is the latest addition to its practice-management system. Orthodontic Charting features graphical band/bond placement, IPR, visual treatment objectives, and historical elastic placement. The user can enter customizable initial exam findings and chart notes throughout the treatment session. Extraction letters can be generated automatically. The practice-management system also includes patient and insurance billing, scheduling, patient check-in and patient flow, image storage and composite, customizable documents, and interoffice messaging.

(877) 767-7007


OrthoChart LLC, Dothan, Ala, offers its OrthoChart 9, a comprehensive Windows® practice-management system that features accounts receivable, computerized charting, examinations and treatment plans, letter merging, patient check-in, patient tracking, scheduling for multiple offices, and video imaging integration. Biometric scanning or fingerprint recognition was added to OrthoChart 9 in 2007. Patients can now use a fingerprint reader to check in at the front desk. Staff also can use a reader to clock in and out with the timecard module. Dymo® LabelWriter® printers allow staff to print individual address and x-ray labels as well as custom appointment cards, receipts, and coupon books. OrthoChart 9 can be used on Windows 2000, XP, 2003, and Vista.

OrthoChart LLC
(800) 231-7945


topsXtreme, Marietta, Ga, introduces its version 3.1, with new features that are backed by Leopard, an upgrade to Apple’s current operating system. topsXtreme is the Mac OS X-based orthodontic practice-management system with imaging capabilities. topsXtreme also has integrated with OrthoBanc, an online payment-processing system for orthodontic offices. topsXtreme users now have access to the company’s recommendations service, which provides patient credit risk assessment in seconds. OrthoBanc’s payment acceptance service electronically processes payment acceptance via ACH drafts and credit card payments. The integration provides automatically updated ledgers and bank deposits. Other features include an import template for Quick Ceph Studio in topsX2621, topsXtreme’s image browser; receipt serialization; sortable reports; and updated autopay plans.

(888) 770-2488

New Horizons Software

New Horizons Software Inc, Vancouver, Wash, introduces its OrthoExec® Advanced Series software. According to the company, OrthoExec Advanced automates front- and back-office tasks for patient management, improving productivity and cash flow. Some features include OrthoMinder, an automated electronic notification system; text messaging and e-mails; AutoPay, an integrated payment and accounting tool; an auto-post function for patient files and accounting records; automated insurance claims processing; and diagnostic cards. The system is HIPAA compliant.

New Horizons Software Inc
(800) 543-5999

Adstra Systems

Adstra Systems Inc, Toronto, Ontario, Canada, introduces the M4 version of its Claims Plus™ free management software for electronic claims. The program features a control bar on the top of the screen, underneath the main menu, as well as financial options. The financial features allow users to define banking details for up to 15 payment types. Multiple bank deposit statements are automatically created according to the bank definition. The payments log screen includes a one-button macro for the processing of insufficient funds. Other features include patient registration, treatment charges, electronic claims submission through Emdeon (formerly WebMD), payments tracking, and ledger cards. The program also includes treatment logs, treatment planning, predeterminations, clinical notes, prescriptions, and orthodontic treatment logs. The Claims Plus payment screen integrates with the X-charge credit card processing component, eliminating data entry duplication. Transaction details are stored in the payments log for ease of auditing. X-Charge supports all major credit cards. The program is available for download free of charge at with Emdeon registration. Without Emdeon registration, the software can be downloaded for free and used for up to 300 patients and charges.

Adstra Systems Inc
(800) 450-0220

Solutions by Design

Solutions by Design Inc, Fresno, Calif, introduces an upgrade for its ScreenPlay 4.0 orthodontic case-presentation technology. The upgrade includes an extensive library of patient-education animations with audio tracks that explain the problem and the treatment. ScreenPlay features more than 1,000 clinical animations that are specific to age and malocclusion. The patient-education component features 24 mini-videos that can be played in the initial exam, during a consultation, chairside, or in the reception area. Each can be burned to a disk along with each patient’s case presentation. ScreenPlay integrates with Ortho II, OrthoTrac, and IMS with bidirectional communications.

Solutions by Design Inc
(800) 888-4084;

Advanced Ortho Systems

Advanced Ortho Systems, Palmdale, Calif, offers its Program Director 2008 management software, which features charting capabilities. Although Program Director 2008 is capable of handling all the functions required by orthodontic offices, users can “turn off” unused features so that they are not visible on the screen. Program Director 2008, which is available in different languages, also allows the orthodontist to control the system reports that a staff member can access or run so the practice’s financial information is restricted to a “need-to-know” basis. Program Director 2008 can be operated via Internet program delivery from the company’s data center in Los Angeles or on a server in the office.

Advanced Ortho Systems
(877) 803-4412

GAC International

GAC International, Bohemia, NY, introduces its VistaDent OC, with a redesigned cephalometric tracing interface. VistaDent OC features increased flexibility in treatment planning and improved soft-tissue simulations, according to the company. VistaDent includes a 2,000+ user base with the ability to superimpose multiple tracings using cephalometric points or image structures, and upgraded tools that allow users to control every element of their printouts and presentations. OrthoMation allows the incorporation of videos into VistaDent OC presentations.

GAC International

IMS Specialty Services

IMS Specialty Services Inc, Lancaster, Calif, offers the “Next Generation” version of its IMS Digital Office practice-management software. Version 9.0 of the software is currently in beta-test stage and will be released this spring. IMS includes tools that are available for the MS-Windows™ operating system. IMS Digital Office Version 9.0 combines MS-Outlook™ with QuickBooks™.

IMS Specialty Services Inc
(800) 798-3010

Orthoease Software

Orthoease™ Software, North Ogden, Utah, offers software packages that are compatible with Macintosh and Windows. Orthoease software packages feature the following modules: appointments and patient flow, patient follow-up, treatment contracts, billing and collections, treatment exam, planning and development, image management, electronic charting, integrated letter writing, extensive management reporting, practice analysis, time clock, and interoffice messaging. Special modules and premade scheduling templates are available for orthodontists who use the Damon System. Orthoease has also introduced a monthly subscription-based pricing model that allows orthodontic practices to acquire practice-management or imaging software without upfront investment. From now through March 7, orthodontic practices can register to win a free practice makeover package.

Orthoease Software
(800) 217-2912